Payments

All bookings made prior to SARNZ events must be paid in full to guarantee registration. Once payment has been received, an email confirmation and a receipted invoice will be sent. If payment is not made at the time of booking, registration will be provisional.

Substitutions & Cancellations

Delegates may nominate an alternative person from their same organization to attend up to 72 hours prior to the start of the event, at no extra charge. Should substitution not be possible, cancellation charges apply.
All substitutions and cancellations must be received in writing.

Access Requirements

Delegates should advise of any special access requirements at the time of registration.

Registration Information

Registration information will be sent to registered delegates by email at least seven days prior to the event. Any delegate not receiving the registration information should contact us by email to [email protected]

Alterations to Programme - Cancellation/Postponement of Event

1. SARNZ reserves the right to make alterations to our event programs, venues and timings.
2. In the unlikely event of an event being cancelled by SARNZ, a full refund will be made if the cancellation is made at least two weeks prior to the event. Liability will be limited to the amount of the fee paid by the delegate.
3. In the situation of it being found necessary, for whatever reason, that the event is being postponed or the dates being changed, the organizer shall not be liable for any expenditure (eg. travel and accommodation), damage or loss incurred by the delegate.
4. If by re-arrangement or postponement the event can take place, the booking between the delegate and the organizers shall remain in force and will be subject to the SARNZ cancellation schedule.

No Shows (workshops and networking events)

If you are registered for a SARNZ workshop or networking event, and do not attend and in addition fail to notify SARNZ 3 days prior to the event, no refund will apply. Cancellations must be in writing.

Cancellations / No Shows (Conference)

Cancellations must be in writing and may incur a $50 administration fee. Cancellations within 21 days of the event incur a 50% fee. Refunds are not available within 7 days of the event.

Speakers Views

Views expressed by SARNZ event speakers are their own. SARNZ cannot accept liability for advice given, or views expressed, by any speaker at a SARNZ event or in any material provided to delegates by our guest speakers.

Photography & Filming

For promotional purposes, there may be a professional photographer and video production taking place during SARNZ events. Delegates who do not wish to be filmed or recorded should advise the organizers by email to [email protected] prior to the event. By registering for any SARNZ event you authorize SARNZ to take photos at the event. You agree that SARNZ is the owner of the copyright and photographs and that it may use the photographs for any purpose it considers appropriate, including publicity, education or other activities and may earn income for SARNZ’s own benefit. I waive any moral rights I may have. SARNZ is not obliged to exercise the right to take photographs.

Conference Awards images and video

By entering the SARNZ Job of the Year, Company of the Year, or Trainee of the Year awards, you give SARNZ permission to use any images or videos supplied for general marketing purposes. This includes, but is not limited to, the use in promoting the Awards and event, and marketing of the industry.

Data Protection

By registering for an SARNZ event, you consent to having your details distributed to event attendees and that my details may be accessed by SARNZ Staff, Board of Directors and Committee Members, SARNZ's database software company and may be provided to SARNZ Sponsors and Alliance Partners. If I wish to opt out then I must email SARNZ at [email protected] stating my name, organisation, and email address in order to opt out of detail distribution no later than 7 days before the event

Websites & Links

SARNZ websites may link to other websites and networking tools provided for the convenience of the users.
The contents of these websites are maintained by their owners, for which SARNZ takes no responsibility.
Neither can responsibility be taken for contents of any website linking to this website.

Insurance

It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at SARNZ events. SARNZ cannot be held liable for any loss, liability or damage to personal property.

Health and Safety Issues

Please take time to familiarize yourself with the location of the nearest fire escape’ at the event.
All participants must comply to the respective venue’s Health and Safety practices, which will be made available and communicated to at the start of each SARNZ event.

Speakers Terms & Conditions

1. SARNZ may use the speaker’s name and presentation materials for promoting delegate attendance at our events.
2. Presentations and papers including all associated artwork and illustrations will not be returned unless specifically requested by the author. The papers must be objective and completely free of advertising and commercialism.
3. SARNZ may audio and/or video tape the speaker’s session and the recording may be reproduced
   and sold as part of the overall conference materials. This allows delegates to purchase audio/video
   copies of presentations that they may have been unable to attend.
4. SARNZ may reproduce copies of the speaker’s presentation (eg. PowerPoint slides or supporting handouts) on paper and/or electronically and these may be sold as part of the overall hand-out materials during the event and after the event. Any acknowledgement regarding Copyright or support should be included at the end of the abstract/presentation, as these will be distributed to delegates.
5. Speakers who do not wish to give permission for the above terms and conditions, please email
   [email protected] before the commencement of the event.

If you have any questions about these Terms & Conditions, please contact [email protected]

Exhibitor terms and conditions

All partners and exhibitors must agree to the following terms and conditions for sponsoring and/or
exhibiting at the ’SARNZ Annual AGM and Conference 2022’ organized by the Scaffolding, Access and Rigging New Zealand - SARNZ (referred to as the organizers).

1. Confirmation of exhibition and/or sponsorship can only be made upon receipt of a completed ‘Booking Form’, agreeing to the Terms and Conditions outlined.
2. If you have chosen an option that is already sold out, you will be contacted upon receipt of your ‘Booking Form’ to arrange an alternate option acceptable to your organisation. If you have submitted Booth number preferences, note booths will be assigned on a first in first served basis.
3. Cancellation of sponsorship or exhibition space must be received in writing on or before three months of the event. Cancellations received three months prior will receive a refund of any monies received, less a $450.00 administrative fee. For cancellations received after the three months, SARNZ reserves the right to retain all monies unless a replacement sponsor can be found. While every reasonable precaution is taken, the organizers expressly decline responsibility for any loss or damage which may befall the person or property of the exhibitor from any cause whatsoever.
4. While every reasonable precaution is taken, the organizers expressly decline responsibility for any loss or damage which may befall the person or property of the partner from any cause whatsoever. Exhibitors and Partners are advised to take out adequate cover, especially Public Liability Insurance. Public Liability Insurance is not included in the booth cost. Exhibitors may be asked to provide a certificate of cover from their insurer or purchase public liability coverage from the organizers.
5. If the organizers cannot hold the Conference and Exhibition due to acts of God, government or other events beyond our control, partners and exhibitors will receive a proportionate refund of any monies available after fixed costs have been met. The organizers are not responsible for any further costs incurred by partners and exhibitors in connection with the event.
6. Partners and exhibitors are responsible for providing artwork, logos and text as relevant by the due dates. The organizers takes no responsibility for publishing artwork, logos or text received after the due date or in an incorrect format.
7. Partners and exhibitors will receive an information pack containing due dates, requirements and other information after the ‘Booking Form’ and payment have been received.
8. The organizers reserve the right to amend the sponsorship and exhibitor program to benefit the partner and/or the event. Every effort will be made to maximize partner benefits as well as delegates’ experience.
9. Selection of partners and exhibitors will be based on their ability to meet event requirements and offer innovative solutions. The organizers reserve the right, at their absolute discretion, to deny any offer of partnership.
10. All Budget replacement items are costed at ‘at cost’ and not ‘rack’ or ‘industry’ rates.
11. If the sponsor increases their service prices or product specifications prior to fulfilling their commitment the partner will honor the level of partnership and/or service delivery with the organizer at the rates agreed upon. i.e. the organizer will not be affected in any negative financial way due to a partner changing service prices or product specifications.
12. After a partnership has been accepted a reduction in partnership is considered a cancellation and will be governed by the organizers partnership cancellation policy where a fee of 50% in cash of the partnership amount (whether a financial partnership or budget replacement partnership) will apply unless a suitable replacement venue or services can be found.
13. Partner and Exhibitor Registration Transferability: All registrations are transferable in full (i.e. no one day passes are available) until 2 weeks prior to the conference and exhibition opening. To transfer a registration the person must also be eligible for that registration category.
14. Subletting of exhibition space will not be permitted and Associated companies who may have representatives on your stand should be notified to the Exhibition Manager.